GyaanVibe is a focused educational platform dedicated to helping SSC CGL aspirants crack Tier 1 & Tier 2 exam with a strategic, day-wise, and well-structured preparation approach.
SSC CGL Preparation – Day 20
Computer Basics – MS PowerPoint – Basics
🔷 What is MS PowerPoint?
Microsoft PowerPoint is a presentation software used to create slideshows composed of text, graphics, charts, multimedia, and animations for educational, professional, and personal purposes.
🔷 Key Components of MS PowerPoint
| Component | Description |
|---|---|
| Slide | A single page of the presentation |
| Slide Deck | Collection of all slides |
| Placeholder | Area in a slide to add text, image, chart, etc. |
| Notes Pane | Add speaker notes under slides |
| Slide Sorter | Displays all slides in thumbnail view |
🔷 Basic Features of MS PowerPoint
🔹 1. Creating a New Presentation
- Shortcut:
Ctrl + N - Options: Blank Presentation or from Templates
🔹 2. Adding and Managing Slides
- Add slide:
Ctrl + M - Choose layout: Title Slide, Title & Content, Two Content, etc.
- Reorder or duplicate slides via slide pane
🔹 3. Formatting Text and Objects
- Font style, size, bold, italic, underline
- Bullets and numbering
- Alignment tools
- Object formatting: shapes, colors, borders
🔹 4. Insert Menu
You can insert:
- Text boxes
- Images (from device or online)
- Shapes
- Charts and Tables
- SmartArt for diagrams
- Audio and Video
🔹 5. Design and Layout
- Themes: Predefined styles for consistent look
- Variants: Color and font combinations
- Slide Size: Standard (4:3) or Widescreen (16:9)
- Format Background: Solid, gradient, or image
🔹 6. Transitions
- Effects between slides (e.g., Fade, Push, Wipe)
- Applied via the Transitions tab
- You can adjust speed and apply to all slides
🔹 7. Animations
- Effects within a slide (text or object movement)
- Entrance, Emphasis, Exit, Motion Path
- Controlled via the Animations tab
🔹 8. Slide Show Mode
- Start from beginning:
F5 - Start from current slide:
Shift + F5 - Navigate slides using arrow keys or mouse
🔹 9. View Options
- Normal View – Default editing view
- Slide Sorter – View and rearrange all slides
- Reading View – View presentation without editing
- Presenter View – See notes while presenting
🔹 10. Saving and Exporting
- Save as
.pptx(default),.pdf,.mp4(video) - Share via email or OneDrive
- Print as handouts, slides, or notes pages
🔷 Keyboard Shortcuts in MS PowerPoint
| Action | Shortcut |
|---|---|
| New Slide | Ctrl + M |
| Start Slideshow | F5 |
| End Slideshow | Esc |
| Duplicate Slide | Ctrl + D |
| Save | Ctrl + S |
| Copy | Ctrl + C |
| Paste | Ctrl + V |
| Undo | Ctrl + Z |
🔷 Practical Applications of MS PowerPoint
| Use Case | Example |
|---|---|
| Government Jobs | Presenting schemes or reports |
| Education | Student projects, teaching aids |
| Office | Business pitches, project overviews |
| Personal | Wedding invitations, event slideshows |
🔷 Focus Points for SSC CGL
✅ Slide basics and layouts
✅ Transitions vs. Animations
✅ Shortcuts (Ctrl + M, F5, etc.)
✅ File types: .pptx, .pdf, .mp4
✅ Insert menu options
✅ Difference between Slide Sorter and Slide Show