GyaanVibe is a focused educational platform dedicated to helping SSC CGL aspirants crack Tier 1 & Tier 2 exam with a strategic, day-wise, and well-structured preparation approach.
SSC CGL Preparation – Day 19
Computer Basics – MS Word – Basics
🔷 What is MS Word?
Microsoft Word is a word processing software developed by Microsoft. It is used to create, edit, format, and print documents such as letters, reports, resumes, essays, and more.
🔷 Key Features of MS Word (Basics)
🔹 1. Creating and Saving Documents
- New document:
Ctrl + N - Save document:
Ctrl + S - Save As (rename/change format):
F12 - Supported file types:
.doc,.docx,.pdf,.rtf,.txt
🔹 2. Text Formatting
Used to improve appearance and clarity:
- Font Style and Size
- Bold (Ctrl + B), Italic (Ctrl + I), Underline (Ctrl + U)
- Font Color, Text Highlighting
- Alignment: Left (Ctrl + L), Center (Ctrl + E), Right (Ctrl + R), Justify (Ctrl + J)
🔹 3. Paragraph Formatting
- Line spacing
- Bullets and numbering
- Indentation
- Borders and shading
🔹 4. Page Layout
- Margins, Orientation (Portrait/Landscape)
- Page size
- Columns
- Page Breaks and Section Breaks
🔹 5. Insert Options
- Tables
- Images and Shapes
- Charts and SmartArt
- Header/Footer
- Page Numbers
- Symbols
🔹 6. Proofing Tools
- Spell Check: F7
- Thesaurus: Shift + F7
- Word Count
- Grammar Suggestions
🔹 7. Find and Replace
- Find: Ctrl + F
- Replace: Ctrl + H
Helps locate words or replace all instances of a word.
🔹 8. Clipboard Operations
- Copy: Ctrl + C
- Cut: Ctrl + X
- Paste: Ctrl + V
🔹 9. Views and Zoom
- Print Layout, Web Layout, Read Mode
- Zoom slider at bottom-right of window
- View multiple pages simultaneously
🔹 10. Saving in Different Formats
- Save as PDF (for sharing)
- Save as .docx (default format)
- Save as .rtf or .txt for compatibility
🔷 Interface Components in MS Word
| Element | Purpose |
|---|---|
| Ribbon | Toolbar containing all commands |
| Title Bar | Displays name of the file |
| Quick Access Toolbar | Save, Undo, Redo buttons |
| Status Bar | Shows page number, word count |
| Ruler | For setting tabs and margins |
| Navigation Pane | For navigating through headings |
🔷 File Menu Options
- New – Create a blank or template-based document
- Open – Access existing documents
- Print – Print preview and printer settings
- Share – Share via cloud or email
- Export – Save as PDF or other formats
🔷 Practical Applications of MS Word
| Use Case | Example |
|---|---|
| Government | Letter writing, reports |
| Office work | Memos, documentation |
| Education | Assignments, notes |
| Exams | SSC typing tests or document formatting |
🔷 Important Keyboard Shortcuts in MS Word
| Function | Shortcut |
|---|---|
| New Document | Ctrl + N |
| Save | Ctrl + S |
| Open | Ctrl + O |
| Ctrl + P | |
| Copy | Ctrl + C |
| Cut | Ctrl + X |
| Paste | Ctrl + V |
| Undo | Ctrl + Z |
| Redo | Ctrl + Y |
| Bold | Ctrl + B |
| Italic | Ctrl + I |
| Underline | Ctrl + U |
| Align Left | Ctrl + L |
| Align Center | Ctrl + E |
| Align Right | Ctrl + R |
| Justify | Ctrl + J |
| Find | Ctrl + F |
| Replace | Ctrl + H |
🔷 Focus Points for SSC CGL:
✅ Interface elements (Ribbon, Toolbar, Status Bar)
✅ Keyboard shortcuts
✅ Text and paragraph formatting basics
✅ File saving types (.docx, .pdf)
✅ Insert and page layout tools
